Terms and Conditions

These Terms and Conditions (“Terms”) establish the rights and obligations between us, the company NEBUDE s.r.o., Company ID No.: 09650504, with registered office at Sochařská 312/12, Bubeneč, 170 00 Praha 7, registered in the Commercial Register maintained by the Municipal Court in Prague under file no. C 339704 (“we” / “us”), and you as a business entity (“you”). If you are interested in our services as a consumer, please contact us and we will try to find a mutually agreeable solution.

All details about our services can be found on our website https://www.studio.forendors.cz (“Website”).

The current version of the Terms at the time of your order can be found on the Website at https://www.studio.forendors.cz/terms. We may update the Terms from time to time, and we therefore recommend checking before each order whether a new version is available. However, already concluded contracts are always governed by the original version of the Terms in effect at the time the order was confirmed, with the exception of those under which services are ordered for a date more than 3 months in the future. In such cases, we will notify you of any change to the Terms at least 3 months before they take effect (typically via the email address provided at the time of booking), and if you do not cancel the booking in the meantime, you agree to the updated Terms.

Contract. At the moment of booking confirmation, you enter into a Contract for the Provision of Podcast Studio Services with us. These Terms and other documents referenced below form an integral part of the Contract. If we agree in writing on anything that differs from these Terms, such agreement shall take precedence in case of conflict.

Order of Services. Orders for our services are placed on the Website through an online booking system. Exceptionally, orders may also be arranged via email or otherwise in writing (e.g., by our confirmation of a telephone arrangement).

Booking System. Registration and creation of a user account may be required to place an order. The booking system will also display current service prices. You will then select a recording date and time, choose your desired services (specific studio, individual post-production services, etc.) and submit your order. You will receive our confirmation promptly. The booking system is not operated by us and we may, at our discretion, replace it with a different system. Use of the booking system is always also subject to the separate terms and conditions of the third party, which you will agree to when using it.

Booking Changes. A booking may be changed by: a) modifying it in the booking system (if permitted), b) cancelling and making a new booking (please note any applicable cancellation fees – see below), or c) exceptionally via email or telephone. However, any change must always be confirmed by us in writing.

Booking Cancellation. In exceptional circumstances, we reserve the right to unilaterally cancel your booking or change its time (e.g., for technical reasons, extraordinary events, force majeure, etc.). In such cases, we will also offer you alternative dates. However, we are not liable for any compensation for damages or lost profits arising therefrom.

Price. The price for the ordered services is always stated in the booking system. Prices are exclusive of VAT, which will be added at the statutory rate at the time of invoicing. We may update our prices from time to time, but new prices will never apply to already ordered services, except for those ordered for a date more than 3 months in the future. In such cases, we will notify you of any price change at least 3 months before it takes effect (typically via the email address provided at the time of booking), and if you do not cancel the booking in the meantime, you agree to the updated price. We always invoice for the full price of the reserved studio time slot, even if you do not use it in its entirety.

Invoicing and Payment Terms. The standard payment term for our invoices is 14 calendar days from the date of issue. We send the invoice to the email address provided at the time of booking.

First Order. If you are ordering our services for the first time, we will issue an invoice immediately upon the completion of the recording session. If post-production services are included in your order, these will be invoiced separately upon delivery of the final outputs, or together with them.

Subsequent Orders. For ongoing collaboration, i.e., from the second order onwards, we will issue a monthly invoice in arrears on the last day of each calendar month for all services provided during that month.

Cancellation Fee. We aim to be as flexible as possible regarding changes and cancellations of bookings. However, if you cancel a booking less than 24 hours before the reserved time slot, or fail to show up at all, we will charge a cancellation fee equal to 100% of the studio booking price. In such case, post-production services (if ordered) will not be invoiced and that part of the order shall lapse without further formalities.

Services. The Studio offers in particular: a) recording services, i.e., the use of a fully equipped studio with professional recording equipment and the assistance of our technician, and b) post-production services, such as audio and video editing and processing, adding sound tracks (jingles), producing shorter outputs for YouTube, Instagram or other social media, creating promotional clips, etc. A complete list of services is available on the Website or in the booking system.

Recording Without Post-Production. If you use only our recording services without post-production, the following applies to the delivery of outputs: Immediately upon completion of the recording session, we will transfer all recorded materials (audio, video) to your high-speed, high-capacity storage device (minimum requirements for its speed, connectivity, etc. can be found in our FAQ), in “raw” format for further processing on your end. The transfer generally takes place within the studio during the 15-minute period that is available to you after the end of your reserved time slot; Before leaving the studio, please check that the recording is complete and playable on your device. Once you leave the studio, the data is considered successfully transferred and we do not routinely retain it — it may be permanently deleted immediately, unless we agree on special conditions for further retention; If copying the data takes longer than 15 minutes from the connection of your device (typically because you do not have a high-speed device), we will charge a fee of CZK 500 excluding VAT for each additional commenced 15-minute period; If you forget to bring your device to receive the data, we will upload it to our Google Drive within 24 hours of the end of your reserved time slot and charge a one-time fee of CZK 500 excluding VAT. The data will be available for download for 3 calendar days from the date the access link is sent to your email address provided at the time of booking. After this period, the data may be permanently deleted, unless we agree on special conditions for further retention. The same procedure will apply if copying exceeds both your reserved time slot and the subsequent 15-minute departure period and we are forced to interrupt the copying of your files due to a subsequent client.

Post-Production. If you also use post-production services, the following applies to the creation and delivery of outputs: Materials and briefs for supplementary services (jingles, logos, etc.) must be submitted to us before the recording session begins; if any additional requirements arise during or after the recording and we agree to them, such agreement must include at a minimum: payment of costs associated with these requirements, e.g., payment for the editor’s already allocated time, which they generally cannot fill with another assignment at short notice, unless that time can be used without changes following the approval of the new requirements; agreement on new timelines, whether for your cooperation or ours, or for the subsequent delivery of our outputs or parts thereof. Processed outputs will generally be made available to you within 5 business days from the end of your reserved recording time slot via online storage (typically through our Google Drive), by sending an access link to your email address provided at the time of booking. If you do not send us substantiated comments on the outputs within 2 business days of being given access, the current version is deemed approved and within 2 business days we will make the final version of the outputs available to you in the same manner; If you submit substantiated comments, we will incorporate them within 10 calendar days and make the final versions of the outputs available to you. You are entitled to only 1 round of comments and their incorporation. Any subsequent requests for revisions to the final version of the outputs will be subject to a timeline agreed between us, and the services provided will be invoiced to you at the hourly rate stated in the price list or as otherwise agreed between us; We retain the source recordings and outputs until 3 business days after the final version of the outputs has been made available, after which they may be permanently deleted, unless we agree on special conditions for further retention; Outputs will be delivered to you in .mp3 or .wav format (for audio) and .mp4 or .mov format (for video); We do not transfer to you nor grant you any rights to “raw” data, unless we agree on special conditions for such transfer; You agree that we may also use the prepared samples from the final versions of the outputs (promotional clips, short outputs for social media, etc.) for our own marketing purposes (e.g., sharing on social media), including a reference to your name, unless we agree otherwise. However, we may only exercise this option if you have already published the output or at least the first partial sample in any manner publicly; In general, you undertake to cooperate with us whenever we request it in connection with post-production services. The expected delivery time for outputs is extended by the period of waiting for your response or instruction.

Our Guarantees. In return, we guarantee that we will not share your materials or outputs with any third party, nor will we use them for our own benefit, unless otherwise agreed within the framework of this contract (such as the use of outputs for our marketing as described above).

Your Materials. If you provide us with any materials for incorporation into the output (e.g., logo, jingle, etc.), you grant us the right to use them in accordance with this contract. You also represent that such materials are lawful, that you are authorised to provide them to us for incorporation into the output, and that their use and processing will not infringe any third-party rights.

Rights to Outputs. With the exceptions noted above (e.g., raw data in post-production), upon full payment of the service price, we grant you the broadest possible rights to all delivered recordings and outputs, for all methods of their use, to the extent that we may have first acquired such rights by law. Otherwise, you retain all rights to all of your materials that you provide to us for the purposes of the provision of services.

Duration of Recording. In your order, you reserve a specific recording time slot in one of our studios. Beyond this time slot, you may arrive at the studio 15 minutes early and also stay 15 minutes late at no additional charge.

Extension of Recording. If the studio has already been booked by another client after you, it is not possible to extend your session and our technician must end the recording at the end of your reserved time slot in order to prepare the studio for the next client. If the studio is free after you, you may extend your recording session. We will charge CZK 500 excluding VAT for each additional commenced 15-minute period.

Safety Rules. Within our premises, you must comply with the following rules: Our technician is always present during recording, and only they may operate, configure, or otherwise use our equipment and studio facilities, unless we agree otherwise in advance. A list of standard equipment used and photographs of our studios can be found on the Website. If you believe that any equipment is damaged upon your arrival at the studio, please report it to us immediately, otherwise we may assume that the damage occurred during your recording session; For the recording, you have access to the reserved studio within our premises, as well as to our social facilities, which we will show you on your first visit (toilet, kitchenette). You must not enter other areas (or only in the company of one of our staff members), and please move only in a manner that does not disturb other staff in our premises or other clients recording in other studios in the adjacent corridors. In particular, please keep loud conversations, phone calls, etc. to a minimum; Food and beverages are not expressly prohibited in our premises (including directly in the studios), but if any of our equipment is damaged as a result (spills, grease, etc.), you are liable to us for any resulting damage or harm (see details below). The consumption of alcoholic beverages is strictly prohibited unless we agree otherwise in advance; Please take care of your personal belongings and do not leave them unattended. We are not responsible for loss, theft or damage to your belongings on our premises; It is strictly prohibited to connect any of your own equipment or devices on our premises without our prior consent; Unless otherwise agreed, smoking, vaping, electronic cigarettes and any handling of open flames or devices at risk of overheating are strictly prohibited on our premises; Bring to the recording only persons who will comply with these rules, as you are fully responsible for their conduct. Minors may only be present in the company of an adult who is legally responsible for them or has assumed responsibility for them. Please also ensure that the number of persons present is appropriate to the size of the reserved studio; Comply with all applicable fire, hygiene, safety and other regulations, as well as any obligations arising from our occupational health and safety and fire protection rules; Comply with any additional safety instructions or restrictions that may be posted on our premises or communicated verbally by our staff.

Damage and Liability. Please conduct yourself on our premises in a manner that does not cause damage to any of our equipment. If damage does occur, you are obliged to: pay in full for the repair or replacement of the damaged equipment; if equipment essential for audio/video recording is damaged, compensate us for the resulting loss (in particular, the allocated time of our staff) and lost profits (e.g., from unused bookings) due to the inability to record with our other clients, for up to 3 recording days. The amount of compensation will correspond to the actual occupancy of the studio from the time the damage occurred; and pay for all damage or harm that we are obliged for any reason to pay to third parties (e.g., our other clients), if connected with your damage to our equipment.

Soundproofing. The studio is professionally soundproofed, but unfortunately we cannot guarantee absolute silence. For example, we have no control over occasional renovations, drilling or repairs in the courtyard, on adjacent streets, in neighbouring premises, etc.

Technical Failures. If, during a recording session, a microphone, camera or any other device fails to function and the recording is not of the required quality as a result, we will provide you with a 75% discount on the price of the service. Any further compensation (e.g., for damages or lost profits) is excluded.

Guidelines. We want respect and honesty to prevail within our community and for no laws to be broken. If you decide to record your content with us, you undertake to comply with the following guidelines. In particular, your content will not include: content promoting products whose promotion is prohibited or restricted, including in particular alcohol, gambling, tobacco products, electronic cigarettes, weapons, medicinal products and healthcare preparations, drugs, etc.; content promoting violence, bullying, discrimination, harassment, racism or abuse, containing hateful, extremist or strongly offensive comments and remarks, inciting illegal activity, encouraging self-harm or suicide, etc.; content infringing third-party intellectual property rights, or content that could harm a third party (misuse of personal data, unfair competition, copyright infringement, trademark infringement, reputational damage, breach of confidentiality, etc.); content of a pornographic nature; content that is otherwise in any way contrary to applicable laws, good morals or public order.

Refusal of Services. We are entitled to refuse a booked reservation and/or cancel it without any compensation and block your account if you have previously: repeatedly or seriously breached these Terms; or failed to pay invoices duly and on time, regardless of whether they were subsequently paid in full.

Suspension of Services. We reserve the right to interrupt a recording session (without any compensation) if you or any persons you bring to our premises violate these Terms, even after prior warning from us regarding such violation.

Limitation of Liability. Unless otherwise agreed in these Terms, to the maximum extent permitted by law, our company is not liable for your lost profits, inability to use an output, or delay in its delivery. Our potential obligation to compensate you for damage or harm is limited in aggregate to an amount equal to the price you have paid us in the 12-month period preceding the event giving rise to the claim for compensation, but in no event more than CZK 10,000. To the extent exceeding this amount, you expressly waive your right to claim compensation for damages.

Confidential Information. For the purposes of this contract, confidential information means all non-public information relating to either of us, our business partners, customers or podcast guests. The form, timing or method of its communication or recording is irrelevant. This includes, for example, trade secrets, know-how, non-public pricing policies, salaries, technical solutions, working procedures, marketing and production plans, documents on our premises, or information about business partners and podcast guests (in particular names, recording dates, content and topics of interviews), whether these are your guests or, conversely, our other clients and their guests whom you may encounter on our premises. Confidential information also includes any other similar information that either party expressly designates as “secret” or “confidential”.

Confidentiality. We jointly undertake to maintain the confidentiality of confidential information. This means that neither of us may, without the prior written consent of the other, disclose such information to any third party or use it for any purpose other than as necessary for the fulfilment of obligations arising from this contract. The obligation of confidentiality applies to each individual piece of confidential information until the moment it is officially made public (for example, when you publish the first excerpt from the podcast and it becomes apparent who your guest is and what the topic of the podcast will be) or until the relevant party expressly releases the other from the obligation of confidentiality, regardless of the duration of this contract.

Exceptions. The obligation of confidentiality does not apply in cases where the disclosure of confidential information is required by law, by an enforceable court order or by an order of another competent public authority. Even in such cases, however, the party subject to such an obligation must promptly (if possible) inform the other party and seek their instructions on further procedure.

Duration of Contract. The contract is concluded for a period until its performance, i.e., typically until the delivery of the ordered services.

GDPR. We always process your personal data in full compliance with applicable law, in accordance with our Privacy Policy.

Miscellaneous. These Terms are effective from the date stated above. Our mutual relations are governed by the laws of the Czech Republic and any disputes shall be resolved by the competent courts of the Czech Republic. If any provision of these Terms becomes invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Thank you for reading these Terms; by submitting an order you agree to them. We look forward to working with you and do not hesitate to contact us if you have any questions.